Administrative Assistant – Regional Diocesan Relations/Advancement & Development Depts

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The Administrative Assistant is responsible for supporting administrative, operational, and clerical duties for the Regional Diocesan Relations and Advancement & Development Department of The Pontifical Mission Societies.

Advancement and Development Department
The Advancement and Development Department is responsible for inspiring great generosity among the many members of Christ’s faithful throughout the United States, to support the vital work of TPMS. The platforms for donations include Major Gifts, Direct Mail, Mission Magazine, Digital Appeals, Grants and Planned Giving. The staff consists of 5 team members.

The Diocesan Regional Relations Department
The Diocesan Relations Department provides direction and support, through 5 regional offices, for 180 United States Catholic Dioceses to promote enhanced capacity to support worldwide missions, greater awareness among the faithful of the mission reality, and increased support for mission dioceses around the world. The staff consists of 6 team members.

Duties and Responsibilities 

• Assist in the planning and coordination of special events, meetings, dinners, conferences, etc. This includes preparing agendas and meeting materials, sending invitations, tracking attendance, scheduling hotels, and conference space.
• Prepare correspondence, briefings, agreements, and presentations.
• Manage database of diocesan directors, donors, and other constituents.
• Respond to routine questions from our constituents via phone, email, etc.
• Perform data entry and updates in CRM (Virtuous), Asana, Hubspot
• Arrange business travel (anticipating outsourcing travel in 2024)
• Manage the Vice Presidents’ calendars.
• Mail printed or digital materials as requested.
• Provide backup telephone coverage for main telephone line
• Occasional large mailings
• Provide support for special requests and projects as required
• Take minutes/notes of meetings, post and follow-up on actions identified
• Support each department in achieving its strategic goals through productive interaction and collaboration with all departments staff and external constituents.

Education, Experience and Qualifications

• Practicing Catholic in good standing with the Church preferred. Basic understanding of the Catholic faith required.
• Minimum of 3 years’ experience in a similar role, preferably within the non-profit sector.
• Excellent verbal and written communication skills, professional and polished.
• Proficiency with Microsoft office application, Word, Excel, Outlook, and Power Point.
• Basic knowledge of database creation and management
• Continuous improvement mindset.
• College degree preferred.
• Requires a strong commitment to customer service, and ability to multi-task in a fast-paced environment.

Compensation and Benefits

• The hourly rate is $20.00 – $27.00, based on a 35-hour work week. This is a non-exempt position and eligible for overtime. Compensation is based on qualifications and skill level
• Medical, Dental, Prescription insurance coverage. Employer pays full premium
• Generous 403(B) match and contribution
• 15k tuition reimbursement per year
• Generous paid time off including 17 paid holidays and holy days

Applications Process

Interested applicants should send a resume and cover letter to [email protected] with the subject line “Administrative Assistant.”

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, printers.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to speak clearly and hear well. The employee is frequently required to stand, sit, walk, use hands to finger, handle or feel; and reach with hands and arms.

EEOC Statement

The Pontifical Mission Societies (“TPMS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. TPMS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender, marital status, age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All TPMS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

TPMS complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, the Florida Civil Rights Act of 1992, and all applicable state or local law. Consistent with those requirements, TPMS will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship.

As a Catholic organization recognized by the United States Conference of Catholic Bishops, TPMS reserves the right under Federal law (42 U.S.C.A §2000e-2(e)) and Florida law (Fla. Stat. §760.10(10)) to hire those of the Catholic faith for positions where practice and knowledge of the Catholic faith, its tenets, and beliefs, are necessary for the work required. Further, TPMS retains the ability to hire employees whose lifestyle upholds the teachings of the Roman Catholic Church.

Major Gift Officer – East

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How You Will Impact Our Mission:

The Pontifical Mission Societies (TPMS) are a worldwide network at the service of the Pope that supports the missions and the Young Churches with prayer and charity. Through four societies –the Society for the Propagation of the Faith, the Society of St. Peter the Apostle, the Missionary Childhood Association (MCA) and the Missionary Union of Priests and Religious – and the World Mission Sunday National Collection, we inspire support for the Church in communities where Christianity is too new, young, or poor to be self-sufficient.

As an integral member of the advancement team, the Major Gift Officer (MGO) is responsible for raising funds from individuals, corporations, and foundations to support TPMS’ mission and operations.  The MGO will work primarily in the Northeastern and Eastern Region of the U.S. Successful candidates will have demonstrated success in prior professional fundraising or related roles (e.g., sale, marketing). This is a full-time position. Salary is commensurate with experience.

What You Will Do:

• Identify, cultivate and solicit current and prospective donors for annual gifts, multi-year commitments and planned gifts to generate sustained financial support for the TPMS’ operations and programs.
• Develop and manage a portfolio of 125+ prospects to build and enhance donor relationships, educate and engage them in TPMS’ work, and solicit gifts to meet, and if possible, exceed fundraising goals.
• Collaborate with other colleagues to implement stewardship strategies for major donors. 
• Seek opportunities to identify, cultivate and secure support from new demographic, regional and/or affinity groups to diversify and deepen TPMS’ base of support. 
• Execute an ongoing, robust, and proactive donor discovery and qualification/disqualification program to assess the capacity and interest of existing and potential donors, engaging them to deepen their philanthropic support for TPMS. 
• Collaborate with the Vice President of Regions and Diocesan Mission Directors to identify prospects and leads.
• Develop and implement fundraising events and activities, including but not limited to (a) personal solicitations (face-to-face meetings, phone calls, etc.); (b) arch/bishop-hosted meetings; (c) major events; and (d) initiatives targeted at specific dioceses. 
• Arrange for donors and prospective supporters to meet with Ad Interim National Director, Rev. Anthony D. Andreassi and other key staff. 
• Represent TPMS to the Catholic community, current contributors, and potential donors. 
• Other duties as assigned.

Your Experiences and Strengths:

• Four-year college degree; advanced degree desirable. 
• Proven success in front-line fundraising and/or client acquisition, repeatedly reaching ambitious goals and successful management and stewardship of a prospect portfolio. 
• Experience managing special events and programs and corresponding follow-through. 
• Leadership skills; success in partnering with internal and external stakeholders. 
• Comfort working in a creative, problem-solving, results- and team-oriented environment.
• Prefer a practicing Roman Catholic in good standing, knowledgeable and living in accord with the tenets of the Church.

Our Commitment to You:

At the Pontifical Mission Societies, we offer a career with impact and purpose. We foster a collaborative culture that values innovation and creativity. We offer competitive salaries, a comprehensive benefit plan, 403(b) matching retirement plan, and generous paid leave.

Position Location:  Remote in the Northeastern or Eastern United States

EEOC Statement

The Pontifical Mission Societies (“TPMS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. TPMS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender, marital status, age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All TPMS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.  

TPMS complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, the Florida Civil Rights Act of 1992, and all applicable state or local law. Consistent with those requirements, TPMS will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship.   

As a Catholic organization recognized by the United States Conference of Catholic Bishops, TPMS reserves the right under Federal law (42 U.S.C.A §2000e-2(e)) and Florida law (Fla. Stat. §760.10(10)) to hire those of the Catholic faith for positions where practice and knowledge of the Catholic faith, its tenets, and beliefs, are necessary for the work required. Further, TPMS retains the ability to hire employees whose lifestyle upholds the teachings of the Roman Catholic Church.  

 

Development and Stewardship Coordinator

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How You Will Impact Our Mission:

The Pontifical Mission Societies (TPMS) are a worldwide network at the service of the Pope that supports the missions and the Young Churches with prayer and charity. Through four societies –the Society for the Propagation of the Faith, the Society of St. Peter the Apostle, the Missionary Childhood Association (MCA) and the Missionary Union of Priests and Religious – and the World Mission Sunday National Collection, we inspire support for the Church in communities where Christianity is too new, young, or poor to be self-sufficient.

The Development & Stewardship Coordinator provides proactive, effective, and measurable support to enhance The Pontifical Mission Societies’ fundraising activities, including the cultivation and stewardship of donors. This individual will work closely with the Vice President for Advancement, as well as the Advancement team and key fundraising committees, to execute an annual fundraising plan and donor communications strategy. This position requires the ability to work well within a fast-paced environment and under a collaborative team structure.

What You Will Do:

• Manage database donor accounts, data entry, data clean-up, financial reports, and other system requirements. 
• Provide donor acknowledgement in a timely manner (within 3 business days) and in accordance with the Advancement Department standards. 
• Manage donor files and update filing procedures and practices. 
• Provide weekly report of all donations/pledges received for Advancement team meetings. 
• Provide administrative support for direct mail strategies, including mail merge functions, segmentation, and personalization of lists. 
• Lead our donor recognition societies, including the Legacy Giving society.   
• May support grant writing efforts, including prospect research, reporting and stewardship. 

Your Experiences and Strengths:

• Must be a practicing Catholic in good standing and have a passion for The Pontifical Mission Societies’ mission and those we serve.   
• BA/BS required. 
• 1-3 years of relevant experience 
• Ability to coordinate and prioritize multiple tasks, set deadlines, and complete projects in a timely manner while maintaining high levels of performance. 
• Database experience required.   
• Professional phone and email etiquette. 
• Excellent relationship management skills and high EQ. 
• Advanced proficiency in MS Office Suite. 
• Knowledge of website editing preferred or willingness to learn. 

Position Location: Hybrid remote work schedule to include ability to work from home on Mondays and Fridays. 

Compensation and Benefits 

• Compensation – $24.00/hour – $28.00/hour for a 37.5-hour work week
• This position is non-exempt and eligible for overtime pay.
• Medical, Dental and Prescription insurance coverage – employer pays full premium.
• Vision discount plan
• Generous paid time off including 17 paid holidays and holy days.

Applications Process

Interested applicants should send a resume and cover letter to [email protected] with the subject line “Development and Stewardship Coordinator.” 

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, printers. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to speak clearly and hear well. The employee is frequently required to stand, sit, walk, use hands to finger, handle or feel; and reach with hands and arms. 

EEOC Statement

The Pontifical Mission Societies (“TPMS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. TPMS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender, marital status, age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All TPMS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.  

TPMS complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, the Florida Civil Rights Act of 1992, and all applicable state or local law. Consistent with those requirements, TPMS will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship.   

As a Catholic organization recognized by the United States Conference of Catholic Bishops, TPMS reserves the right under Federal law (42 U.S.C.A §2000e-2(e)) and Florida law (Fla. Stat. §760.10(10)) to hire those of the Catholic faith for positions where practice and knowledge of the Catholic faith, its tenets, and beliefs, are necessary for the work required. Further, TPMS retains the ability to hire employees whose lifestyle upholds the teachings of the Roman Catholic Church.